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Swaps, KALs, Periodicals, Group Activities
Swaps, KALs, Periodicals, Group Activities section rules -- last updated Jul 1, 2013
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Feb 27, 2012 12:43:46   #

This section is for discussions and pictures related to:
- swaps organized by our users
- recurring topics (periodicals, so that the participating users always know where to find them)
- knit-alongs (by pattern designers and instructors, both for free and paid patterns)

For feedback related to swaps, please check feedback rules.

All exchanges are made directly between users. Administration is not responsible for the contents of swap packages, exchange or personal contact information, or conduct of users participating in the swaps.
Feb 27, 2012 13:36:35   #
Organizing Swaps

The best way to figure out how to organize a swap is to observe (or participate in) an existing swap coordinated by someone else.

Look around an learn the best practices of running a swap.

You might also consider contacting people coordinating existing swaps and ask them to guide you and maybe even describe the most common pitfalls of coordinating a swap.

It's a good idea to post a pre-announcement about your swap in the Swaps section. Doing so would let you gauge the level of interest others might show in your future swap.

Setting Up a Swap

Once you are ready to start a swap, here are the basic steps:

- Create a roster for your swap by using My Profile, Rosters. (Link at the top.) This will help you manage users who participate in your swap. You can also send mass PM with the use of rosters.

- Create the main discussion thread for your swap in the Swaps section. In the opening post of your thread, be sure to state the description and the rules of the swap.

- Once people start contacting you about participating in the swap, go back to the roster and add their user names. You'll see the list formed with comment fields available for the users you've added.

Rosters are private. So you can use it to leave notes and comments for yourself regarding each individual user in the swap.

You can read more about using rosters here.

You can use those comments fields to store addresses and other information, along with the description of who sent what and when, who is the partner of each user, and so on.

Feel free to use the roster in a way that's most convenient for you.

- If you need the ability to send mass PM to swap participants, contact me and I'll enable the mass PM option for your roster. Mass PM for rosters is explained below.

- Try to limit the number of swap participants to no more than 50 people. If more people want to participate, you might want to consider splitting the swap into multiple independent swaps and let others coordinate them.

- As a swap coordinator, it is your responsibility to ensure your participants understand the conditions of the swap and do their best to fulfill their obligations.
May 26, 2016 09:47:45   #
Rosters and Mass PM

If you manage swaps and use mass PM functionality, then please contact me and I'll enable it for your account.

The new setup works this way:

Rosters are now private, so other users can't see them.

If you need some way to display and update some information for multiple users, then you might want to use User Pages. Create a user page, and then direct all participating users to that page (with a mass PM or within your swap's topic). You would then be able to update that page with up-to-date information.

Both Rosters and User Pages are accessible under My Profile.

The basic idea of a roster remains the same. So not much to explain here. It's a list that allows you to make notes about each participating user and maintain other information needed to manage the swap.

Once you've created a roster (My Profile, Rosters, link at the top), add users to the roster.

After that, when you are ready to send a mass PM, here is what you do:

Create a PM to yourself. You can add pictures, attachments, run a preview, etc. like with other private messages. Send the PM to yourself.

After that, open your sent private messages and open that message you just sent to yourself. Check to make sure everything is correct and the message looks good.

When ready to send it to people on your roster, click CC To Roster, and select the roster to which to forward your PM.

It works in a way similar to forwarding e-mail messages.

Once mass PM is sent out, you'll be able to check your sent folder and see which users opened the PM, like with other messages. You can also click Search by Subject for the sent PM list, and limit the list to show only private messages with the subject of your mass PM.
Swaps, KALs, Periodicals, Group Activities
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